Onboarding Program for Unit Scan Coordinators & Scan Managers
Why Onboarding Matters
A structured onboarding program ensures that all Unit Scan Coordinators and Scan Managers are well-prepared to take on their roles effectively. Our Scanning Service onboarding plan builds a strong network of accessibility leaders across U-M and provides foundational training in web accessibility best practices.
Unit Scan Coordinators and Scan Managers will also learn and strategically use the ITS Scanning Service tools to drive meaningful accessibility improvements across university websites.
Onboarding Schedule
Note: Recordings of each Onboarding session will be posted below in the Upcoming Schedule of Meetings and Resources section.
Months 1-3: Building the Accessibility Community & Learning the Foundations
- Month 1: Introduction to Digital Accessibility & the Scanning Service
- Understanding U-M’s Digital Accessibility Strategic Initiative
- Overview of roles & responsibilities
- Networking and collaboration across units
- Month 2: Developing an Accessibility Strategy for Your Unit
- Identifying priority websites & accessibility goals
- Training on web content accessibility best practices
- Month 3: Accessibility in Practice & Preparing for Scanning
- How to identify & remediate common web accessibility barriers
- Roles and resources for remediation and prioritization
- Preparing to run accessibility scans effectively
Months 4-5: Learning the Tool & Using Scan Data Strategically
- Month 4: Introduction to the Web Accessibility Scanning Tool
- Setting up unit organizations & assigning roles
- Running initial accessibility scans
- Interpreting scan results to prioritize issues
- Month 5: Using Scan Data for Accessibility Action Plans
- Triage accessibility issues (critical vs. minor)
- Assigning remediation tasks within your unit’s workflow
- Monitoring accessibility health scores over time
Ongoing Support & Community Engagement
- Monthly check-ins for Q&A, updates, and discussion.
- Office hours with ITS accessibility experts.
- A community for peer learning and support.
How to Get Started
- Assign Roles
- Identify a Unit Scan Coordinator and Scan Managers for your unit.
- Submit assigned names via this spreadsheet.
- Join the Onboarding Program
- Monthly sessions begin in March 2025.
- Participants will gain the skills, connections, and tools needed to succeed.
- Attend Office Hours
- Monthly office hours will be offered to all unit scan coordinators and scan managers.
- Attend with questions and review demos of how the current Scanning tools work.
- Participants will see success stories and have the opportunity to discuss specific issues.
- Engage with the Community
- Join meetings and engage in suggested assignments and community conversations.
- Attend monthly onboarding sessions and twice-monthly office hours for Q&A and troubleshooting sessions.
- Join our public Digital Accessibility Slack Channel to talk to others about strategies to make you web presence accessible, or other digital accessibility topics.
Upcoming Schedule of Meetings and Resources
Onboarding Meetings
- March 11 - Recording Now Available
- April 15 - Tuesday at 1:00 PM
Office Hours
- March 20 - 1:00 PM to 2:30 PM
- April 24 - 1:00 PM to 2:30 PM