PowerPoint presentations used or developed at U-M are required to meet digital accessibility standards and provide equitable access for people with disabilities.
Not sure if your PowerPoint is accessible? Use the instructions below to find out.
- Learn how to make PowerPoint documents accessible.
Run Automated Testing
In the PowerPoint app, follow Microsoft’s instructions to run the accessibility checker.
Review more information from Microsoft about making PPT presentations accessible.
Additional Manual Testing
Not all accessibility issues can be identified with an automated accessibility checker. For further information and to fully test your file, review the manual tests below.
Area | Requirement | Manual Testing |
---|---|---|
Slide Titles | Every slide must have a unique, descriptive title. | |
Font Use | Fonts are easy to read, are set at a sufficient size, and don't use all capital letters or excessive italics. | |
Lists | Any lists must be properly formatted. |
|
Images | Meaningful images have alternative text. |
|
Color Contrast | Ensure appropriate color contrast so that content can be read by people with visual disabilities. |
(Note that Regular text size is defined as less than 24 pixels non-bolded or less than 18 pixels bolded. Large text is anything larger.) |
Color for Meaning | Do not rely on color alone to convey meaning. | Do a visual check for correct use of color |
Tables | Tables have are simple and have a header row. | |
Video | Any videos must have captions. | Watch the video and check to see if text appears onscreen narrating the spoken words. |
Hyperlinks | Links are added properly and link text is concise, unique and descriptive. | |
Slide Content Reading Order | Slide elements can be tabbed through in a logical order. |
Fix Issues
Address any issues you have found. Review resources to Make PowerPoint Documents Accessible.